Things "Profit & Loss Report," Says About Your Business

. 6 min read
Things "Profit & Loss Report," Says About Your Business

Running a business is not an easy task, be it big or small. It could be hectic and challenging, and there sometimes seem to be a zillion chores that want your concentration at any particular time. And as a business owner, you need to keep a close look at every tiny detail.

But what needs your attention is if your business will thrive in the long run. And you can measure if you know about the profits and losses you and your business might have incurred for a certain period. This not only includes your expenses and income, but many more things have to be taken into consideration while finding the profits and losses for any firm.

So what you need is a profit and loss statement. The profit and loss statement is often a simple description of a company's profits, expenses, and net earnings for the period covered by the statement. It helps you know about your payments and your forfeited money.

Nothing exposes more about your company's success at a look than its profit and loss statement. That's why while accessing your company, it's the first page bankers and financiers look at. To be precise, it tells whether your business is profitable or not.

Here is a glance at the basic concepts you need to know about the P&L statement.

What Is Profit And Loss In Business?

Profit is the amount a company makes when it earns more than it spends on the business. When a company makes more money than it consumes, and thus the business is in profit. A company is going through losses on similar lines when it spends more on its work than it earns.

What Are Profit And Loss Reports In A Business?

Often referred to as the income statement or the statement of operations, a profit and loss report is a business's financial information. It highlights the total earnings and the total spending of a company for a certain period. It is also known as a P&L report or a profit and loss statement.

It is a report that tells about the total profit and loss in business. It is an efficient tool for business people that tells you how to track profit and loss.

Total revenue of a business = expenses + profits

It differs from the cash flow statement in that it is created using accounting concepts such as financial reporting, matching, and payables.

What Does A Profit And Loss Statement Do?

It describes a company's capacity to manage earnings by decreasing expenses and increasing revenue. A profit and loss statement typically consists of five major components:

  • Income (Sales/Turnover)
  • Cost of goods sold (COGS)
  • Profit after tax (revenue minus COGS)
  • Expenditures
  • Profit after taxes (gross profit minus expenses)

What Is The Benefit Of Having A Profit And Loss Report?

The profit and loss statement enables you to evaluate income and spending patterns, working capital, net income, and financial performance – and then manage budget and resources accordingly.

Examining the profit and loss statement assists the firm in making choices and preparing the income tax return. And the essential benefit of a profit and loss statement is that it helps the owners know where they can cut their expenses to remain profitable.

calculator, pencil, rubber and scale on Profit and Loss report

What Is A Profit And Loss Account?

A profit and loss account and a profit and loss statement are the same things. A profit and loss statement/account indicates a company's revenue for a particular month or year. Firms utilise business profit and loss statements, and others use a business's financial information "T Accounts" for the reasons listed below.

The profit and loss statement/account is created for two primary purposes:

  1. To know about the profits and losses of any business
  2. Legal requirements

What Is A Profit Margin?

A profit margin calculates a company's performance (or profits) compared to its income in accounting and finance.

Gross Profit Margin = Gross Profit / Revenue x 100

Operating Profit Margin = Operating Profit / Revenue x 100

Net Profit Margin = Net Income / Revenue x 100

We consider a net profit margin of 10% is typically average, a margin of 20% as high (or "good"). But a margin of 5% is viewed negatively. Again, these standards differ significantly by market and business size, and a host of other considerations can influence them.

Things "Profit & Loss Report," Says About Your Business

Typically, an individual estimates profitability by deducting the buying and selling amount of values of a product, but he or she leaves out several items, such as taxation, transportation expenses, product waste, and so on. The profit loss report takes all of these characteristics into consideration and calculates the owner's actual profit.

For starters, a profit and loss statement summarises your sales revenue. It tells you whether or not your company is profitable. It demonstrates how your company's profit has grown over time. It depicts the present financial state of the firm and assists you in predicting how your company will perform in the future. And lastly, it helps you in calculating how much tax you should pay on your profits.

Profit And Loss Examples

The profit and loss statement always has a standard format. It is a complete presentation of a company's revenue, costs, and net profits. The following demonstrates a profit and loss account example.

All values are in rupees.

Total Revenue


Cost of Goods Sold 


Gross Profit


Gross Profit Margin


Less Expenses


Salaries and wages 






Local taxes 






Other Expenses


Total Expenses


Profit from operations 


Net profit before taxes 


Net profit after income tax


Profit and Loss Statement with red background

What Does The P&l Statement Not Include?

A profit and loss statement indicates the revenue, expenditures, and costs. The study does not include assets, liabilities, or equity.

  • Assets that you have purchased like furniture, appliances, machines, supplies, and cars. It also includes loaned money and non-compensated security deposits.
  • Liabilities can include payments by credit card, payments on loans, and payments with sales taxes.
  • Equity may contain distributions to owners and owner's money that he saved.

Also read:

1) Business Success Tips Every Business Owner Should Know
2) Top 10 Businessmen in the Industry & What You Can Learn From Them
3) Tips for Work-Life Balance for the Modern Businessperson
4) How to get your business listed on the Stock Exchange?

Stay updated with new business ideas & business tips with OkCredit blogs in English, Hindi, Malayalam, Marathi & more!
Download OkCredit now & get rid of your bookkeeping hassles.
OkCredit is 100% Made in India.


Q. How do I prepare my profit and loss statement for small businesses?

Ans. You can prepare the profit and loss statements to utilise with the help of a bookkeeper, or you can prepare them on your own using profit and loss templates.

Q. What is a balance sheet?

Ans. A balance sheet is a statement that provides a summary of the company's financial stability.

Q. What does your profit margin indicate?

Ans. It tells about how active your company is making money. It divides your income by your revenue and finds your profit margin.

Q. What is a good profit margin for a small range of businesses?

Ans. 5% to 20% is the range for having a profit margin. 5% is considered low, 10% is deemed to be average, and 20% is high.

Q. How should you price your product?

Ans. The basic formula for pricing your product is:

Price =  cost + labor cost + material cost +  overhead cost