Why You Should Switch to Digital Staff Management?

Why should you switch to OkStaff?

Technology makes our lives simpler while still keeping us connected. As today’s era is that of technology, manual staff management is rather time-consuming. Now we can see digitalisation in this field. OkStaff is the best example of such technology.

Digitalisation has invaded both our personal lives and workplaces. The boundaries between the physical office and the location where work actually occurs have greatly blurred in today's instant access world. The days of spending eight hours a day in an office cubicle are dwindling. Similarly, the chasms between our personal and professional lives are widening!

Why Should You Switch to Digital Staff management?

With technical advances happening at an unprecedented pace, companies are working towards making digital staff management as seamless and normal as possible.

Not only has technology enabled us to create apps and games but it has also significantly improved office efficiency and productivity. OkStaff has infiltrated every area of business activity, from effective staff management and customer support to help organisations work more efficiently.

This takes us to the subject of today's discussion: why are businesses switching to OkSaff than manual management. Our offices, or the places where we work, are increasingly being computerised in every way.

It's time to learn why businesses are making the switch to OkStaff and how digital staff management can help employees function more efficiently and effectively.

Why are Companies Shifting to Digital Workplaces?

Companies are gradually accepting the fact that physical staff management is no longer a priority. In reality, thanks to technological advances, digital workplaces are replacing the typical office buildings!

There are several reasons why switching to OkStaff is more important to run businesses in today's world than going for manual staff management. Here are a few examples:

1. Make a list of your challenges faced in physical staff management

Digital transformation: a golden opportunity or a disaster waiting to happen? It all relies on your actions.

OkCredit will let you thoroughly understand the digital problems that your company faces as the starting point for developing a successful digital strategy. Although digitalisation does not require total transformation, it does necessitate a thorough examination of the goods and processes. Where would new technology be of assistance to you? What could it possibly make easier? What changes will you make to your products? Determine which aspects of your business need to be improved and then decide to switch to digital staff management.

2. Recognise your reluctance to change

People despise change; it's a well-known reality. Things that hold us in our comfort zone are appealing to us, and this is especially true at work.

Employee productivity levels follow three distinct trends: mastering new concepts, understanding new technologies, and memorising new procedures take time.

• When the technology in question is applied, there is a sudden decrease in inefficiency.
• After a few weeks, there is a small increase in efficiency, but it is still lower than before the adjustment.
• After a few months, the second instance of a drop in productivity is witnessed, which is less significant than the first.
• Once the implementation is complete, efficiency would rise above pre-change levels.

While new technology will seem appealing, it is critical to ensure that it can add real value to the business before implementing it; however, small changes do make a huge difference. It may not achieve profit in the current year, but if the technology of OkStaff is used properly, it will ensure 100% profits as the transition may temporarily reduce productivity. And there's always the possibility that the move will backfire, but it will prove beneficial in the coming years or future.

3. Create a plan for dealing with transition

It's important to have a change management plan in place when implementing new technology that impacts a company's processes. Unlike the digital staff management approach, which focuses mainly on emerging technologies, the change management strategy is solely concerned with the users. Here is a list of what you'll need to think about:

• Make a list of the perceived advantages and disadvantages

Having a list would enable you to concentrate on both the positive aspects of your digital initiative and the possible sources of opposition it will generate. Remember that what we're discussing here are the characteristics as viewed by users and not the actual characteristics of the project. Concentrate on something that can turn your teammates into ardent supporters or obstinate opponents.

• Plan every step of the change

You should prepare for any eventuality by carefully evaluating each stage of your organisational transition. It's a fundamental theory of project management: 90 per cent of project failures are caused by inadequate preparation. If you're planning a large or small project, the more organised you are, the better.

• Conceptualise a communication plan

Digital transformation is a long evangelism process. While company executives are becoming more aware of the phenomenon, many workers are unaware of or misinterpret it. Consequently, you must map out every detail of the communication strategy that will accompany your digital project. Using OkStaff assists you on how you need to persuade, reassure, and lead users through the transition.

• Appoint a project manager

It's important to have a project manager in charge of the digital workplace, who will also serve as a spokesperson. If your other workers have concerns, he/she will be their point of contact. By focusing all decisions and interactions around a single interface, you will prevent inconsistency and ambiguity.

4. Form a successful coalition

Without backers, no internal reform will succeed. Any new concept usually divides people into three groups:

• ardent supporters (10% of members)
• the critics (10% of members)
• as well as the undecided (80% of members)

Employees who are unsure about the move will be gradually converted into one of the two minority groups in the days following the announcement of the change. Since the ripple effect will easily spread, you must form a group of supporters who will support your campaign.

These individuals will evangelise within the organisation, persuading the undecided, so that once the project is implemented, the sceptics will have no choice but to follow the majority's lead. Therefore, immediately target the people you believe would be sympathetic to your cause. OkCredit will make the rest of your life simpler and increase your chances of success!

5. Keep in touch throughout the process and monitor your progress

It's vital to properly plan your digital workplace, but you still need to be able to execute it. And there is no quick fix for success; you must put in the effort. Ensure that you keep a close eye on the progress being made during the transition period. Don't be afraid to:

• Specify the objectives
• Step in if a crisis occurs
• If necessary, have extra instruction
• Make tense situations tolerable
• Depending on the progress achieved, limit the scope or speed of improvements
• Emphasise your accomplishments

You should also consider the time to monitor your progress both during and after the transfer. This is the most widely overlooked part of project management, second only to a lack of preparation. OkStaff will ensure that you can easily monitor the progress of your work.

Conclusion

OkStaff is best suited for digital staff management apps. It not only helps businesses save money and energy but helps retain their most valuable asset—time.

Employees are more satisfied than ever when they can easily scan the file, save time spent driving, offer fast solutions to customers, and complete work more effectively.

Advanced technology solutions assist businesses in gaining and maintaining a strategic edge in their respective industries. You will improve staff efficiency and lower costs using the resources available, allowing the company to operate at a higher capacity and have a better customer experience.

Also Read:

1) OkCredit: All you need to know about OkCredit & how it works.
2) OkStaff: Benefits, Better Staff Management & More!
3) OkCredit: Simple, Paperless & Secure solution for businesses
4) How Do I Keep Books/Records Intact for a Small Business with OkCredit?

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FAQs

Q. What is the significance of change management in digital transformation?

Ans. This can stifle digital staff management, resulting in quality issues and decreased productivity. You won't get the business advantages you want if your employees don't use your new software or adopt new business processes. Increasing employee engagement is one way to minimise change resistance.

Q. How does digitalisation improve customer service?

Ans. Customers have been motivated to make better-informed buying choices as a result of a large amount of knowledge available at their fingertips, which has changed the types and quality of goods and services they demand from the companies they engage with.

Businesses can keep up with consumer needs and thrive in today's world by having OkStaff.

Q. If your company does a full digital transformation What advantages will it provide?

Ans. After switching to digital staff management company will be getting such benefits:

• Converting from paper to digital records saves money and energy.
• Workers save time and effort by having fast and easy access to information.
• Employees can deliver better service to clients and provide faster processing time by managing expertise within the company.